Electronic Document Accessibility

Section 508 Compliance

  • Electronic documents including multimedia must be:
    • Perceived, operated, and understood by users with disabilities
    • Support use with assistive technology
  • There is no magic make accessible button
    • Accessible content creation is a process
    • Achieving accessibility requires manual inspection in addition to automated checking

Creating accessible web pages

Creating accessible files / documents

Checking files / documents for accessibility

Microsoft Office (MSO) 2010 has a built in accessibility checker. If you are creating documents in MSO (Word, Excel, PowerPoint) for posting on the web, you should be using MSO 2010. Adobe Acrobat Pro also has an accessibility checker. If you do not have Adobe Acrobat Pro, you should send accessible documents in their original format to the web team for conversion.

The following links are to instructions for using the accessibility checkers.

Adding Alternative Text for images

Explaining Accessible Technology

Build your Section 508 awareness by viewing this introductory video from the federal department of Health and Human Services.


MN.IT Resources

If you have additional questions, contact the MIS web team. [email protected]

Minnesota state law requires state agencies to adhere to federal standards for accessible documents and web sites.

The goal of the Accessibility Standard is to improve the accessibility and usability of information technology products and services for all government end-users in the State of Minnesota. The standard incorporates the Web Content Accessibility Guidelines 2.0 and Section 508 of the Rehabilitation Act of 1973.

Effective January 1, 2013 there is a supplemental provision that can make agencies financially liable for inaccessible records and other documents modified or produced after that date.