The State shall disburse funds to the Grantee pursuant to the grant agreement on a reimbursement basis. The Grantee shall submit payment requests with required expenditure documentation, as defined in the current Reimbursement Manual , to the State for review and approval.
Grantees should expect to be reimbursed for funds within 30 days of the DNR receiving their reimbursement request. The 30-day timeframe begins when a full reimbursement request is received by the DNR. All acceptable proof of payment requirements must be met for all the incurred charges on the reimbursement request. If there is documentation missing, the 30-day clock does not start until that documentation is submitted to the DNR.
- Reimbursement Request Example (ENRTF) (OHF)
- Reimbursement Request Forms
- Reimbursement Request Spreadsheet (ENRTF) (OHF)
- Project Activity Summary Spreadsheet
Subcontracts should contain all provisions of the executed grant agreement with the State and the approved accomplishment plan. The Grantee will refer to the Vendors and Subcontractors section on page 6 of the current Reimbursement Manual, as provided by the State.
Please note that even though a grantee may not have a conflict of interest at the time the grant was executed, the grantee should always address whether or not a perceived conflict of interest exists on all subcontracts and sole source contracts.
Travel Reimbursement and Documentation Guide for OHF and LCCMR grantee
Travel and meal reimbursements using state funds shall follow the policy of the Minnesota Department of Administration known as the “Commissioners Plan.” This guide will help grantees follow state policy so that the travel expenses that related to their OHF and LCCMR projects are reimbursable.
Prevailing wage is the minimum hourly wage employers must pay certain workers who work on state-funded construction projects or others projects covered by the law (MN Statute 177.41 through 177.44). It applies to construction work that could include building, restoration, and enhancement projects. The work being done is the main factor for determining if a project is subject to prevailing wage.
For more information including how to determine if prevailing wage applies to your project and what is required if it does, please see the Prevailing Wage Fact Sheet.
The Grantee is responsible for maintaining an adequate conflict of interest policy. Throughout the term of their grant agreement, the Grantee shall monitor and report any actual, potential, or perceived conflicts of interest to the State's Authorized Representative.
Single and sole source grants are to be used when only one entity is reasonably able to meet a grant's intended purpose and objectives, due to their geographic location, specialized equipment, specialized knowledge and/or community relationships, or as a funder designated sub-recipient. If more than one entity is reasonably able to meet the grant's purpose and objectives, a competitive process must be used.